Compliance: Friends, Fans, Donors and Alumni
Institutional control is a fundamental principle of NCAA legislation. If a representative of athletic interests fails to follow NCAA rules and regulations it can have a negative impact on the College. Further, it can negatively impact the eligibility of current and prospective student-athletes. Please remember that compliance is a shared responsibility.
Please click here to find a NCAA Compliance Resource for Representatives of Athletics Interests.
Representative of Athletic Interest
A representative of Holy Cross’ athletics interests is:
- An individual who is known by a member of the Holy Cross administration to have participated in or to be a member of an agency or organization that promotes the Holy Cross athletics program.
- An individual who has made financial contributions to the Holy Cross athletics program, the Crusader Athletics Fund or the Holy Cross Varsity Club.
- An individual who has assisted (or who has been asked by the athletic department) to assist in the recruitment of prospects.
- An individual who has provided benefits to current student-athletes and their families.
- An individual who has been involved otherwise in promoting the Holy Cross athletics program.
Some examples of representative of athletics interests are:
Fans, undergraduate students, graduate students, all university faculty, staff and other employees and alumni. (This is not an exhaustive list.)
At no point is it permissible to provide an extra benefit to a student-athlete. Any special arrangement by an institutional employee or a booster to provide a student-athlete, or his/her friends or relatives, a benefit not authorized by the NCAA constitutes an extra benefit.
A representative of athletics interests MAY NOT engage in any solicitation of a prospect or his/her family for the purposes of securing the prospect’s enrollment at the College of the Holy Cross. However, it is permissible to forward the name and information about a prospect to Holy Cross coaches.
- MAY attend prospects’ games or contests on their own initiative, but no contact is permitted with prospects at the competition site.
- MAY speak to prospects on the telephone ONLY IF the prospect initiates the call and the call is not for recruitment purposes. Representatives must refer questions about the Holy Cross athletics program to the athletic department staff.
- MAY continue a relationship with an established family friend or neighbor, with the understanding that contacts are not made for the purpose of recruiting.
- MAY write or telephone a Holy Cross coach with information concerning a prospective student-athlete.
- MAY provide employment at regular rates of pay for similar employees during the summer or other permissible work periods.
- MAY provide a team or student-athlete an occasional family home meal provided the meals take place in the representatives’ home, at a home athletics or on-campus facility or restaurant. The meal MAY be catered and reasonable local transportation MAY be provided as long as the meal takes place the representative’s home. This requires prior approval from the Department of Athletics and should be facilitated through the program’s head coach.
- MAY NOT contact high school coaches, principals, or counselors in an attempt to evaluate prospects.
- MAY NOT visit prospects’ schools to pick up transcripts or films.
- MAY NOT provide any transportation to prospective student-athletes, currently enrolled student-athletes or their family members.
- MAY NOT provide prospects or their parents or guardians with tickets to Holy Cross athletic events.
- MAY NOT entertain or contact prospects during official visits.
- MAY NOT pay or arrange payment of transportation costs incurred by relatives or friends of a prospect visiting the campus.
- MAY NOT contact an enrolled student-athlete at another institution for the purpose of encouraging transfer to Holy Cross and participation in its athletics program.
- MAY NOT provide cash or equivalent, merchandise, or gift certificates to prospective or currently enrolled student-athletes.
- MAY NOT treat student-athletes to a meal at a restaurant or to entertainment services.
- MAY NOT arrange for a special discount, payment plan, or credit on a purchase (e.g., airline ticket, clothing) or a service (e.g., laundry, dry cleaning) for student-athletes.
- MAY NOT loan money, arrange for a loan, guarantee a bond, sign or cosign a note with an outside agency for student-athletes.
- MAY NOT make in-person, on- or off-campus recruiting contacts with a prospect or the prospect’s relatives or legal guardians. This includes e-mail, fax transmission, telephone calls, letters, or contact on- or off-campus with a prospect or his or her parents.
Mentoring Holy Cross Student-Athletes
A mentor/mentee relationship is permissible under NCAA guidelines. NCAA Bylaw 184.108.40.206 specifically states, “A student-athlete MAY use career counseling and internship/job placement services available exclusively to student-athletes, provided the student-athlete is not placed in a position in which the student-athlete uses his or her athletics ability.”